How to safely store your files in a storage unit in Zurich

Statutory retention period for files

Swiss laws require all accounting records to be kept for between five and 20 years, depending on their content. In addition to this retention obligation, which also helps strengthen your position in the event of a legal dispute, further paperwork accumulates. Even apart from the statutory retention period, large quantities of files gather over time, especially for businesses dealing with many clients. Naturally, you want to store them responsibly so you can always access intact business documents in an emergency. To guarantee this, security is the top priority.

Optimal conditions of a storage unit for files

Theoretically, files can be stored in almost any room – but simply "stashing" them in the cellar has little to do with safely storing important documents. A document archive should be closely examined. Are the storage units well insulated, dry and equipped with alarm systems? You should ensure that environmental influences and accidents pose as little risk as possible. Our affordable storage units in Zurich are weather-proof and secured multiple times – optimal storage conditions.

Confidentiality and security when storing files in Zurich

In addition to the physical characteristics of the document storage space, another type of security plays a role. You should always have an overview of who has access to your business documents and protect them as best you can from unauthorised access. A room in the office building to which virtually anyone can gain access is clearly unsuitable for this. Ideally, your document archive is secured with a PIN code and a camera, like in our affordable storage unit in Zurich. In addition, we have security on site – at the slightest discrepancy, a security patrol is there within a few minutes.

How much space does file storage require in Zurich?

Of course, this question cannot be answered without knowing your individual volume of files. As a rule, however, a lever-arch file is about eight centimetres wide. You can therefore easily calculate for yourself how many metres of storage space and shelf space you require. By the way, you can also keep your files in special security containers to minimise any potential risk even further. Although this involves additional costs, they also make transport easier, as they usually have wheels and are easy to move. The weight of numerous files should not be underestimated! They usually have a volume of between 75 and 660 litres, offering space for ten to 80 files.

Store files in Zurich self storage effortlessly

If you are now convinced that storing files in your business premises is not ideal and you would therefore like to store them in an affordable storage unit in Zurich, you have come to the right place. We not only offer completely secure and optimal storage conditions, but on request we can even pick up your entire file stock, set up the shelving units and load them according to your instructions. If you need one of your stored files from time to time, one of our employees can conveniently deliver it to your office. This way, you no longer need to worry about storing your files properly and can invest your valuable time in the important tasks that drive your company's success.